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Article Courtesy of
Worldwide Public Relations
By Lisa Ziemer
Published November 30, 2025
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Florida's legislature has introduced significant updates affecting how community
associations manage and share official records. Under the amended Florida
Statutes Chapters 718 and 720, both condominium associations and homeowners'
associations will face new requirements for maintaining official online
platforms that provide secure access to documents for their members.
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Beginning January 1,
2026, every condominium association with 25 or more units
must maintain a compliant website or secure member portal.
Large HOAs, defined as those with 100 or more parcels, have
already been required to offer similar digital access since
January 1, 2025. These platforms must provide
password-protected owner access to governing documents,
budgets, minutes, meeting notices, contracts, financial
reports, reserve and inspection information, and other
statutory records.
The legislative goal is to improve transparency, modernize
communication, and reduce disputes related to record access.
As communities begin adapting to the new requirements, many
boards and community association managers are evaluating
digital options that enable them to meet the standards for
accuracy, privacy, and timely updates. This includes
assessing whether their current systems qualify as a
reliable HOA website or condo website, and whether they may
need to transition toward more robust solutions. |
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Florida Tightens HOA & Condo Website Laws: Mandatory
Compliance Begins January 2026
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"Florida's new requirements reflect a significant shift in how associations
are expected to operate," said Lisa Ziemer, Founder & CEO of IBA Technology
Consultants LLC (CONDUU). "For many condominiums and HOAs, these changes
aren't just about putting documents online-they're about ensuring that
owners have consistent, secure, and dependable access to information.
Communities now need systems that support both transparency and privacy in a
way that aligns with state law."
Ziemer notes that associations should begin preparing well before the 2026
deadline.
"The transition can be smooth if communities start early. Many associations
are discovering that their current websites or software weren't designed
with Florida's statutory requirements in mind. Choosing a reliable digital
platform-whether you're looking for the best HOA website platform for your
community or exploring a Florida condo website provider-can make compliance
much easier."
"Our focus is helping boards understand what the law requires and how they
can adopt a secure, compliant system without feeling overwhelmed.
Ultimately, this is about giving owners transparent access while protecting
sensitive information."
As the statutory deadline approaches, associations are encouraged to review
the updated legal obligations, consult with their association attorney, and
evaluate their current online presence to determine whether improvements are
needed to meet compliance.
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